Last updated: September 18, 2026
Ministry Roots ("Ministry Roots," "Roots," "we," "us," or "our") is a sole proprietorship operated by Dylan Hovanec that operates the Roots application available at ministryroots.com. We are committed to protecting the privacy of youth ministry leaders, volunteers, and the students whose information is managed through our platform. By using Roots, you agree to the practices described in this policy.
Roots is a youth ministry relationship-tracking platform designed exclusively for youth ministry leaders, pastors, volunteers, and church organizations. Roots is operated by Ministry Roots, a sole proprietorship owned and operated by Dylan Hovanec.
Roots is designed for youth ministry professionals to manage information about the students they serve. This may include information about minors under 18. Information stored about students may include:
Important: Student information is entered exclusively by authorized ministry leaders, and is entered and owned by the ministry team rather than by the student. Roots does not collect this information directly from minors.
We do not use student or volunteer information for advertising or marketing, and we do not sell it to third parties.
If you believe a child's information has been entered without appropriate authorization, contact us and we will promptly remove it.
Roots is built with React and Google Firebase and deployed on Vercel. Firebase provides industry-standard security including data encrypted in transit (TLS/SSL) and at rest. Access is restricted by workspace-level permissions, so student data stays inside the workspace it was entered in and is not visible to other organizations using Roots. We limit internal access to what is needed to operate and support the product.
The App also enforces:
We do not sell, rent, or trade your personal information. We share it only with the service providers that help us run Roots, under obligations to protect it:
We may disclose information if required by law or to protect the safety of individuals.
Roots offers leaders an optional text-message service for workspace announcements — messages posted by leaders in the ministry workspaces you belong to. It is off unless you turn it on. We do not send marketing or promotional text messages.
Your number is used only to send the messages you agreed to receive, and is shared only with Twilio, which delivers them on our behalf. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.
Roots never sends text messages to students. Phone numbers a ministry team records about a student are never used to send messages of any kind.
Reply STOP to any message to opt out, or turn the switch off in Settings. Full details are in our SMS Terms & Opt-In.
We retain your data for as long as your account is active. You may request deletion at any time by contacting us. When a Workspace is deleted, all associated data is permanently removed.
You can also update or delete information inside your workspace at any time, and delete your account and its data yourself from the Account Deletion page.
To exercise any of these rights, email support@ministryroots.com. We will respond within 30 days.
We may update this Privacy Policy from time to time. We will notify users of material changes via email or in-app notice, and will update the date at the top of this page. Continued use of Roots after changes take effect constitutes acceptance.